Focus Care Australia Pty Ltd trading as Focus Care Solutions
Our commitment to protect your privacy
In your relationship with Focus Care Australia Pty Ltd (we/us/our), you share personal or health information with us. Depending on the nature of your relationship with us, this information may include your name, date of birth, address, telephone numbers, email addresses, bank accounts, Paypal details, credit card details, health or medical details and other personal details in connection with transactions entered into with us or other dealing you have with us.
We recognise the importance of your privacy and how important it is for us to protect your personal and health information. We are committed to protecting personal and health information which we hold and to complying with all relevant privacy laws in the jurisdictions in which we operate, including Australian Privacy Principles contained in the Privacy Act 1988 (Cth) and the Health Privacy Principles under the Health Records and Information Privacy Act 2002 (NSW).
This document describes how we manage your personal and health information and safeguard your privacy.
What personal information do we collect and hold about you?
When dealing with people other than our employees, we will only collect personal or health information that is necessary and relevant for us to:
- lawfully and ethically carry on our business
- provide employment
- provide the services and products our clients require
- identify suppliers, contractors and consultants with whom we may wish to deal
- let our clients and consumers know about other services and/or products which might interest them, or be of use to them and
- assist us generally in managing transactions with our clients, suppliers and other contacts with us.
The kinds of personal or health information we collect and hold will depend upon the type of products and services we provide to you, or obtain from you. It may be contained in:
- information you give us when you request a product, service or information from us, enter a competition of ours or subscribe to our newsletters,
- client consent forms and assessments
- information from health service providers such as doctors, community nurses, allied health professionals and the like
- records of communications between us and you, including in relation to any complaints or enquiries
- credit account application forms and supply or purchase agreements
- credit or banking related information necessary to process payment of your purchases from us or our payments to you and
- information about the use of one of our products or services, or your opinions about that product or service, recorded when you respond to a survey.
The personal and health information we request is optional, but if you choose not to provide necessary information to us, we may not be able to fulfill your request or provide you with the product or service you require. Sometimes, however, there are situations where we are required by law to collect certain information from you and, if this is the case, we will inform you of the law that imposes this requirement.
Where practical, you may interact with us anonymously. For example providing feedback to us that does not require a response from us. However, in many cases it will not be possible to interact with us anonymously because we need your personal information to be able to provide the services, information or products you are requesting. For example, if you wish to use our care services we need to know a great deal of information about you including who you are, where you live and your general health.
Where appropriate and practical, at the point of collection of your personal or health information we may provide you either an “opt in” or “opt-out” mechanism. An “opt-in” mechanism will provide you the opportunity to positively indicate that you would like, or do not object to, our sending you such further communications. An “opt-out” mechanism will provide you the opportunity to indicate that you do not want us to send you such further communications. If you “opt-out” we will not send you any. At any time you may opt out of such future contact by contacting us.
When we collect personal or health information from you we will generally tell you why the information is being collected, unless the reason for its collection is self evident.
We will collect personal and health information directly from you whenever it is reasonably practicable to do so. We may, at times, also collect information from other parties such as agents or representatives of you (such as legal or financial advisers), your family, credit reporting and collection agencies, unrelated third parties as well as from publicly available sources of information. Where we collect personal or health information about you from another source, for example a family member wanting to provide you with a package of our services, wherever it is reasonable to do so we will ensure that you are made aware of the information, the purposes for which it has been collected, the persons to whom we would normally disclose such information and that you are able to request access to it.
Your privacy on our websites
What do we do with the personal or health information we collect?
We may provide information to government officials (or their delegates) in the conduct of quality reviews, or the investigation of complaints.
We may keep and file personal or health information you provide when dealing with us to assist us in providing you with our services and/or information of interest in respect of your business or your interest as a consumer. For example, we may send publications or other information on our services and products to you, or follow up on your interest in particular services and products, unless you tell us not to. We may also, in certain circumstances, share your information with, or pass it to our related companies or outside of the Focus Care Group.
In order to do this, we disclose your personal or health information to those employees or advisers who need to know that information to assist us in providing you with our range of services and products.
At times we may retain third parties to process and analyse data we collect on our website, including your personal information, primarily to help us improve our services and products and our website. We may also disclose information to affiliates and other third parties necessary to process your transactions or service your account (including our accountants, auditors and lawyers and credit reporting and collection agencies). We may also disclose your personal information in corporate transactions involving the transfer of all or part of our business or its assets or in a corporate restructure. If we do this, we generally require these parties to protect your information in the same way we do.
We may also be required or authorised by law to disclose your personal or health information in certain circumstances. For example, we may disclose your personal information to a court in response to a subpoena or to the relevant Taxation Agency. We may also disclose information to other persons where you have provided your consent to do so and to credit reporting agencies.
How do we protect your personal information?
When transmitting personal or health information from a computer to us, you should keep in mind that the transmission of information by email or over the Internet is not completely secure or error-free and you should take special care in deciding what information to send to us via email.
We take all reasonable steps to protect your personal or health information from loss, misuse, modification, or unauthorised access and disclosure. These steps include access control for our buildings, confidentiality obligations imposed on our employees and use of security measures for computer system access. We do not, however, accept any responsibility for the unauthorised access or use of information held by us. To the fullest extent permitted by law, we disclaim all liability and responsibility for any damages you may suffer due to any loss, unauthorised access, misuse or alteration of your information, either during transmission of that information to us or after we receive it.
You may be able to access external websites, operated by companies unrelated to us, by clicking on links we have provided on our website. Those other websites are not subject to our privacy standards and we are not responsible for their privacy practices or the content of such other websites. You should contact those websites directly to ascertain their privacy standards, policies and procedures.
What rights do you have in relation to your personal and health information which we hold?
We take all reasonable steps to ensure that the personal and health information we collect, use and disclose is accurate, relevant, complete and up-to-date. If you become aware of any errors in your personal or health information, or you change your personal details such as your name, address or bank account details, we ask you to contact us as soon as possible.
In most cases, you can gain access to personal and health information that we hold about you, subject to certain exceptions allowed by law. You can contact us if you would like details of your personal or health information that we hold, or if you would like us to correct it. We will handle any request in accordance with the relevant privacy legislation. We will require you to complete a written request form and we also reserve the right to charge a reasonable fee for gaining access. We will deal with requests as quickly as possible, but requests for a large amount of information, or information which is not currently in use, may require further time to process.
Generally, if you request us to do so we will amend any personal or health information about you held by us which is not relevant, inaccurate, incomplete or out of date. If we disagree with you about the relevance, accuracy, completeness or currency of personal or health information held by us, if you ask we will take reasonable steps to associate with that information a statement to the effect that you claim this to be the case.
You may also contact us to request us to stop using your personal or health information to contact you about our services and products. If you no longer conduct business with us, you can ask us to remove your personal information, although where your personal information includes health records we are required by law to retain that information for at least 7 years from the last date on which we provided a health services to you. You can contact our Privacy Officer if you wish to obtain more information about the way we manage personal information about you which we hold, or if you are concerned that we may have breached your privacy and wish to make a complaint.
Our Privacy Officer can be contacted at:
Phone: 02 9029 9084
Changes to this privacy statement
We may change our privacy policies from time to time to comply with new laws or industry codes of practice which are developed. It is your responsibility to refer to our privacy policies from time to time to familiarise yourself with any changes. We encourage you to visit our website regularly for any updates to our privacy policies.
Last Updated: August 28, 2015